CIOB 2017 EGM Notice

Published

3rd May 2017

The Chartered Institute of Building

NOTICE OF MEETING

Notice is hereby given that an EXTRAORDINARY GENERAL MEETING of The Chartered Institute of Building will be held at the Hilton Hotel, Cardiff, Wales on Monday 19 June 2017 at 0910hrs or immediately following the Annual General Meeting of the Benevolent Fund, when the Resolution given below will be considered and, if thought fit, passed.

By order of the Board of Trustees, Samantha Teague, Institute Secretary, May 2017

Note: The Board of Trustees has decided under the powers given in Bye-Law 56 to permit members of all classes to receive this notice, to attend the meeting and, with the permission of the Chair, to speak. Only Corporate members personally present are entitled to vote upon the Resolution.

AGENDA

1. Notice convening the meeting.

2. Apologies for absence.

3. To consider and, if thought fit, pass the following resolution (see commentary below)

That pursuant to and in accordance with Bye-Law 31, following a consultation with members on the Rules and Regulations of Professional Competence of Conduct which took place between September – November 2016, approval by the Board of Trustees on 27 January 2017 and subsequent circulation to the membership, the Rules and Regulations of Professional Competence and Conduct as attached to this Notice be approved in their entirety to take effect from 1 January 2018.

COMMENTARY:

1. The reason for this Resolution is that Bye-Law 31 stated that ‘a member shall be bound to further to the best of his ability the objects, interest and influence of the Institute and observe the Rules and Regulations of Professional Competence and Conduct and all other rules and regulations of the Institute from time to time in force.’

2. The Board of Trustees has authorised a review of the Rules and Regulations of Professional Competence and Conduct and considered the 10.4% member response from the consultation in 2016.

3. The approval of this Resolution requires a simple majority of Corporate members present at the meeting and voting.

Rules and Regulations of Professional Competence and Conduct – proposed for EGM

1. Members shall at all times act with integrity, honesty and trustworthiness.

2. Members shall treat others with respect, fairness and equality at all times.

3. Members shall discharge their duties with complete fidelity and probity. In particular they shall:

3.1 not divulge any information of a confidential nature relating to business activities;

3.2 avoid conflicts of interest and any actions or situations that are inconsistent with their obligations as a member of the Institute;

3.3 at no time improperly offer, solicit or accept gifts or favours with a view to obtaining preferential treatment or gaining an unfair advantage.

4. Members shall not discriminate on the grounds of gender, race or ethnic origin, sexual or gender orientation, creed, nationality, disability or age.

Competence

5. Members shall not undertake work for which they knowingly lack sufficient professional or technical competence, or the adequate resources to meet their obligations.

6. Members shall ensure that all work undertaken is in accordance with good practice and current standards.

7. Members shall act in the best interests of the client at all times and deliver good customer care and service.

8. Members shall before undertaking work, ensure that written terms and conditions are issued to the Client. Such terms and conditions shall include but not be limited to:

8.1 the nature, scope and limitation of the proposed work.

8.2 the basis and timing of any payments.

8.3 the procedures to apply in the event of a dispute

8.4 a complaints handling procedure

8.5 the nature and scope (including any restriction or limitation) of the insurance cover applying to the work.

9. Members shall be adequately and appropriately insured for all risks, relevant to their activity.

10. Members shall keep themselves informed of current thinking and developments appropriate to the type and level of their responsibility. They should be able to provide evidence that they have undertaken sufficient study and personal development to fulfil their professional obligations in accordance with Institute’s policy for Continuing Professional Development (CPD).

11. Members shall have knowledge of and comply with any relevant legislation to the construction industry and/or as appropriate to the activity they undertake, with particular regard to health, welfare, safety and the environment.

12. Members shall cooperate fully with Institute staff and any person appointed by the Institute to act on its behalf.

13. Members shall submit in a timely manner such information, and in such form, as the Institute may reasonably require

14. Individual members may use the Institute logo and Company members may use the company logo in accordance with guidelines issued by the Institute from time to time . Such logos may not be used in conjunction with the name of any other person, business or other organisation.

Company members

15. Company Members shall inform their employees of these Rules and monitor their compliance with it.

16. Company Members shall ensure that staff engaged in the construction process have achieved, or are working towards, appropriate qualifications and/or training.

17. Members who are directors or partners of Company Members shall ensure that, so far as is practicable in accordance with that Member’s role and responsibilities, the Company Member shall comply with such parts of these Rules as are applicable to Company Members, and may face disciplinary action accordingly.