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PA to the CEO / MD & Officers

Full/Part Time: 
Part time
Contact Email: 

Do you want to work for a global professional membership organisation where you will be able to see the tangible impact of your work on the world we all live in? If so, we could be the organisation for you. We are the Chartered Institute of Building (CIOB), and at the heart of a management career in construction. 

We are the world's largest and most influential professional body for construction management and leadership, and our members work worldwide in the development, conservation and improvement of the built environment. Perhaps most importantly, we are tasked with promoting good practice within our industry to improve quality of life for every one of us.

We are looking for an exceptional PA who will provide an efficient administrative support service to the Chief Executive, Managing Director and Officers of the Institute. There will also be a requirement to assist the CEO’s team as required

To give you an idea, some of the things you will get involved with are:

• Diary and travel management for the Chief Executive, Managing Director, President and 

Officers of the Institute, which will include all aspects organising regional visits and overseas tours

• Timely attention to correspondence and filing

• Arranging meetings, taking minutes and arranging papers as well as acting as Secretary to theManagement Board

• Dealing with confidential papers and reports as required

• Working closely and assisting with the handover of President and Officers, be the Co-ordinator for Past Presidents and Honorary Fellows and to administer arrangements for the Past Presidents’ Lunch

• Manage the Recognition of Achievement Awards programme.

• Other activities as required to ensure the operational efficiency of the Directorate and the Institute

To be successful in this role you will have demonstrable success gained in a similarly responsible PA or secretarial role and your ability to exercise confidentiality and discretion will be key. Experience of travel arranging and diary management is important as is the ability to interact and manage relationships at all levels of the organisation with ease. We are looking for someone who is highly organised, with an eye for detail and accuracy and who is comfortable with adherence to key practices and working within key administrative systems. You will also be proactive and be able to take initiative as required. Familiarity and confidence in the use of Microsoft Office packages is also essential.

What you might be asking is - why work for us? 

In a nutshell, because we can offer you a really friendly, flexible and welcoming working environment, and we’ll show you that we’re committed to your personal wellbeing and to your development within your role. We’ll offer you a fantastic range of benefits – from access to a great pension scheme through to a variety of health and wellbeing schemes; and we’ll make sure that you’re constantly learning throughout your time with us. We even hold a Silver Investors in People Award – which we really hope will show you our commitment to this. 

No two days will be the same in this exciting position, so if you thrive in an ever changing environment and love to get your teeth into a real challenge then this could be the role for you!

To apply for this role please submit a full CV and covering letter, including your present salary level, by email to quoting reference number PA1017 in the subject line. An automated response will be provided to acknowledge the application and further contact made only if your application is shortlisted.